Digitize your expense reporting process
Streamline your company’s reimbursement procedures by managing expense reports digitally. With Altamira Expense, you can accelerate the creation, submission, and approval of claims thanks to the platform’s ability to enforce your internal policies and automatically calculate reimbursement amounts.
Offer an intuitive mobile experience
With the Altamira Expense app for iOS and Android, employees can submit reimbursement requests in just a few seconds, right when the expense is incurred. This reduces errors, prevents missed entries, and speeds up the approval process.
Set and apply your own reimbursement rules
Altamira Expense lets you replicate even the most complex internal policies. You can set spending limits by expense type, define partial reimbursement rates, and configure how the system should respond when a request falls outside your policy.
Gain full visibility into company spending
Digitizing expense workflows gives you real-time access to detailed data on employee spending and issued reimbursements. With integrated HR analytics, you can track and analyze expenses by project, client, or any other relevant parameter.
The features of our expense management software
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Expense report creation and submission
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Automatic calculations
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Native app
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Company policies
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Company vehicles
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Currency Management
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Integrations
Expense report creation and submission
Simplify the expense report creation process for your employees with our user-friendly interface. Our expense management software automatically applies company policies, making the request for reimbursements quick and painless. By streamlining this process, companies will save valuable time that can be thus allocated toward other important activities.
Automatic calculations
You can significantly reduce errors and reimbursement times by managing expenses with cloud-based software like Altamira. Our platform automates calculations, ensuring compliance with company reimbursement policies. Expense reports are promptly sent for approval and seamlessly communicated to the payroll software for pay slip updates.
Native app
Use Altamira’s mobile app for quick expense report creation. Users can easily attach receipts to the report by snapping a photo with their smartphone’s camera and submitting the request in real time, eliminating the stress of misplaced receipts and invoices. Managing requests is equally effortless: managers, administrators, or HR personnel will receive notifications that can be approved or rejected with a single click.
Company policies
No matter what type of reimbursement system your company uses, whether it’s analytical, flat-rate, or mixed, Altamira Expense has you covered. Our reporting software allows you to easily replicate your company’s reimbursement policy, which will then be automatically applied to employee requests. For instance, the program will enforce the maximum limit defined by the company’s policy for a specific expense type.
Company vehicles
Our expense management software includes a comprehensive database dedicated to your company’s vehicles. Each car is assigned to a specific employee and paired with a mileage reimbursement coefficient. As a result, our platform automatically calculates the actual reimbursement owed to employees for their business trips, taking into account the itinerary provided in the expense report.
Currency Management
With our expense management solution, you have the flexibility to distribute reimbursements in multiple currencies and across various groups of companies. The platform is also fully translated into five languages (English, Spanish, French, German, and Italian) and can be localized into 14 others, allowing you to manage a global workforce.
Integrations
Our expense management software integrates with your payroll system to automatically transmit all the information required for generating payslips, including employee reimbursements.
Why choose Altamira Expense
Advantages of our expense management software
- Optimize your expense reporting system
- Enhance your employees’ experience
- Establish an efficient approval workflow
- Process all types of expenses
- Monitor company expenses
- Complete your solution with the Altamira HRM suite
- Create an integrated ecosystem with Altamira API
Optimize your expense reporting system
Optimize your expense reporting system
Altamira Expense brings order to travel expense reimbursements. Filled up forms and receipts are securely stored and digitally organized on the platform for easy retrieval, even after an extended period of time. Users can use filters and search options to quickly locate the necessary information, while the personal dashboard provides a comprehensive overview of each employee’s profile.
Enhance your employees’ experience
Enhance your employees’ experience
Advancing expenses during a business trip can be quite burdensome for employees. However, our expense management software simplifies and expedites reimbursements, improving the overall employee experience. The system auto-populates various fields, minimizing the employee’s effort while accurately calculating refunds based on company policies.
Establish an efficient approval workflow
Establish an efficient approval workflow
Thanks to Altamira’s workflow configuration options, you can design simple or complex approval scenarios that replicate your company’s existing processes. Whether you need a dual approval level, to delegate certain activities to managers, or to include direct interactions between employees and the HR department, our software has you covered. Additionally, you’ll be able to schedule customizable notifications and to integrate seamlessly with other management systems.
Process all types of expenses
Process all types of expenses
Our expense management software allows employees to record any type of business expense incurred during a trip using a customizable list of categories. Templates will vary depending on the type of expenditure; for instance, mileage reimbursement requires a travel itinerary to be approved.
Monitor company expenses
Monitor company expenses
Managing expenses with cutting-edge solutions empowers users to analyze all stored data, gaining valuable insights into employee expenses and the company’s overall expenditures. Our comprehensive library of reports also enables companies to assess the situation based on various parameters, such as business units, projects, clients, expense types, cost centers, and more. Additionally, each company has the flexibility to create custom reports tailored to their specific needs.
Complete your solution with the Altamira HRM suite
Complete your solution with the Altamira HRM suite
Digitalizing employee expense reports is just the first step toward modern Human Resources management. By incorporating other products from our comprehensive suite, you can unlock the potential of a unified platform to efficiently manage and enhance every aspect of your human capital. Track attendance and absences, organize training courses and evaluation processes, store employee documents, and streamline your recruitment efforts, all through a single user interface.
Create an integrated ecosystem with Altamira API
Create an integrated ecosystem with Altamira API
At Altamira, we recognize that HR management is an indispensable component of all successful business operations. That’s why we have developed a platform that seamlessly integrates with the applications you use the most. Thanks to our Application Programming Interface (API), your programmers can now establish sophisticated data exchanges, granting you complete control over your information and processes. Just like our platform, the API is fully customizable to suit your unique requirements.
Enhance the capabilities of our expense management software with the other modules of the Altamira HRM suite
Frequently Asked Questions
Get to know our expense report software better through this list of questions and answers.
What is expense management software?
Expense management software helps employees submit business expenses in a structured and compliant way. They can log expenses, attach receipts, and send reimbursement requests that follow company policies.
At the same time, managers and HR teams get the tools they need to approve requests quickly and monitor spending.
What are the benefits of using expense management software?
Using expense management software reduces time and errors when handling expense reports. It speeds up reimbursements, increases transparency, and simplifies the analysis of company spending.
Is Altamira Expense right for my company?
Yes. Altamira Expense is a great fit for any company with more than 25 employees. It’s especially useful for businesses that want to manage all HR admin processes on a single platform. It’s easy to use and priced according to your team size, making it a smart replacement for spreadsheets and other manual tools.
Can I integrate Altamira Expense with my payroll software?
Yes. Altamira Expense integrates easily with your payroll system (or your payroll provider’s). This allows expense and reimbursement data to flow directly into payroll calculations.
Can I set up my company’s reimbursement policies in Altamira Expense?
Yes, in full detail. You can define custom expense categories and assign detailed rules to each one, such as setting maximum limits, applying fixed reimbursements, or flagging non-compliant entries. You can also define how the platform should handle expenses that fall outside rules.
What features does the Altamira Expense app offer for expense management?
With the Altamira Expense mobile app, employees can create and submit expense reports in real time. They can open a new report, snap a photo of the receipt, crop it, and fill in a few fields in seconds. Push notifications also speed up approvals, allowing managers to approve or reject requests with just one tap.