All staff documents can be loaded within the platform either by the HR office or by the employees themselves.
An employee form contains all kinds of records about them, for example, pay slips, contracts, certificates, photos, CV, etc.
With the platform’s powerful search engine, it only takes a few seconds to find what you need. You can perform quick searches by typing the appropriate terms into the search field, always visible on your screen, or use the advanced system to apply multiple fields and locate the document you need.
Specifying the names and types of documents helps you keep them well organized and easy to find, while inserting an expiry date will activate a notification to ensure you never miss a contract renewal.
The architecture of our document management software fully supports all common formats, such as Excel, Word, pdf, etc.
This means that you can upload all the documents that you want, regardless of the format in which they have been saved or their size.
Moreover, the documents can be previewed on the platform itself, without any need to download them. A considerable time saving!
Altamira Employees is not limited to the digital storage of documents; with our platform, users can quickly generate and submit new documents to be signed electronically.
Thanks to our automation engine and the customizable workflows, you can generate documents and certificates using the data stored on the platform and effortlessly send them out to be signed.
Our notification system, together with the user-friendly interface, allows employees to sign documents in just a few clicks, saving them automatically on the platform.
That’s a highly efficient way to manage all the company’s bureaucracy and formalities!
Our advanced security and permissions system allows your company to establish different access levels to view and edit employees’ documents and information.
For instance, you may decide to authorize the HR office to access all data uploaded, whilst managers may only search the material posted by their direct collaborators and each individual employee may view only their own form.