The Challenge

Rapid expansion is a great challenge for Fundación CIRCE’s People and Talent department, which continues to grow and restructure itself to cope with an ever-increasing workload.

The low level of digitization of recruiting processes, and above all the absence of a single database, further complicated the work. The CVs were mainly received at the company’s e-mail addresses and then copied into Excel files for filtering.

The Solution

To solve these efficiency problems, the Foundation decided to acquire a recruiting software. Following a software selection involving several suppliers, they made the choice for Altamira.

The People and Talent department was in particular need of a single tool with which to manage the publication of job ads and their withdrawal, and to facilitate the receipt of spontaneous applications.

The back office needed to be able to freely “play” with candidate data, easily proceed with the selection process and create useful reports and statistics. Altamira met these requirements better than the other software they analyzed, offered good value for money and the implementation time was in line with their requirements. The support also lived up to expectations. During the implementation phase, Mamen and her colleagues had to meet strict deadlines and fill out various documents, a task that was made easier by the explanations and availability of Altamira’s staff. They were able to import the existing candidate database and customize fields on the platform, both on the career site and in the back office.

One change in particular has proved very useful. Using a dedicated field on the application form, applicants can now specify which area of CIRCE they are interested in working in, which helps the People and Talent team to quickly filter CVs in the first screening stage. Once the initial configuration was complete, the support service was fast and well-organized, including in fulfilling the small requests for changes and optimizations that came up with the use of the platform.

The introduction of Altamira Recruiting has already led to an increase in applications and time savings in the management of the recruiting process.

Line managers will soon be active on the platform, so that their evaluations and notes will also be included in a candidate’s file. In this way, if a particular profile is looked at again after some time, the People and Talent team will already have a complete picture of that candidate.

With an even more efficient search and selection department, Fundación CIRCE will be able to continue to attract the best talent from around the world and build a young and highly specialized workforce.