The Challenge

Initiated in 2018, ALPI’s HR digital transformation aimed to enhance the efficiency of its recruitment and employee administration processes in response to rapid company growth.

The first pressing need identified by the HR department was to replace the manual management of the recruitment process, which had become increasingly complex due to the company’s extensive CV database.

Secondly, there was a need to create a single, organized database to consolidate employee data, documents, and training records, enabling quicker response times to colleagues’ requests.

The final challenge, tackled in 2020, was to streamline the system for vacation requests and approvals, a priority for improving the company’s employee experience.

The Solution

Choosing a technology partner to digitalize these processes followed a thorough evaluation of leading HR platforms on the market.

Eventually, ALPI selected Altamira for three primary reasons: ease of use, customization capability, and comprehensiveness.

Among the platforms evaluated, Altamira emerged as the most intuitive, a critical factor considering it would be utilized by users unaccustomed to such solutions.

The ALPI team extensively leveraged its robust customization capability both during Altamira’s initial configuration as well as independently, allowing for seamless tailoring to the company’s unique requirements.

Lastly, what made the difference was the ability to access a comprehensive yet flexible HRM solution. Other platforms only covered specific processes or required immediate purchase of multiple products, while ALPI’s HR team preferred a phased approach.

Digitalizing Recruitment

The initial focus was on evaluating ATS (Applicant Tracking System) offerings for the digitalization of the recruitment processes.

Although some competitors provided features unavailable in Altamira, the HR team at Albini & Pitigliani considered these unnecessary and cumbersome for their daily operations.

Altamira Recruiting proved its merit by offering a straightforward platform that could be customized to meet specific needs, such as modifying the hiring workflow. The platform also allowed for managing current employees through the same interface.

Personal Records and Training

Candidates hired through Altamira are directly integrated into ALPI’s employee database, a highly customized environment that displays all necessary information, such as personal data, documents, salary history, training paths, and completed courses.

Through Altamira, Albini & Pitigliani also implemented tracking for mandatory training, although with some initial difficulties.

Supporting Internal Mobility

The ability to customize forms and fields has allowed ALPI to use Altamira to also support internal mobility.

Employees are categorized not only by role but also by the international routes and macro areas they handle. The system categorizes and tracks each employee’s history automatically. This simplifies internal mobility management, for example, by suggesting that an employee currently responsible for the German and Polish markets switch to managing shipments for Spain and Portugal.

ALPI thus supports employees in their continuous development, enabling them to explore new aspects of their work and engage with different environments.

Transparency and Consistency in Leave Management

The latest challenge in digitalization, addressed in 2020, focused on improving the leave management process. Traditional management methods, such as using emails and Excel sheets, were inefficient and led to numerous issues, including:

• Excessive email exchanges that were time-consuming and challenging to track;
• Frequent requests to the HR office for updates on leave balances and approvals;
• The inability to effectively track data.

The adoption of Altamira Leave Management significantly reduced the number of email exchanges while allowing for the tracking of every request and approval.

Additionally, static and dynamic reports were established, enabling the HR office to view the leave balances of all employees in real time without waiting for monthly data imports. With Altamira, employees can also access information about their leave balance for the year or at the end of their contracts, as well as their scheduled, accrued, and taken leave straight from their homepage, significantly reducing the need for continuous HR inquiries.